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Exact Steps to Completing College Applications Without Losing Your Sanity

Sometimes the hardest part about applying to college is knowing where to start. There is so much information (sometimes contradictory information) and with all of the different applications and deadlines it can be overwhelming.

Like most big tasks, applying to college becomes more manageable when broken down into small steps. Here are the steps for completing college applications without losing your sanity.

I. Pre-Work

Pre-work should be done before you start filling out actual applications. Some pre-work can be done throughout a student’s junior year. Don’t worry if you didn’t get an early jump on this; these items don’t take that long.

List all the colleges to which you will apply. — You can change your list, but start with what you know. Make sure you include at least one affordable school (often an in-state tuition option) and one likely admission school (where you are guaranteed admission or almost certain to get in.)

Look up application information for each school. — Use the college websites. You are looking for two key pieces of information at this point:

  1. what applications are accepted and
  2. deadlines

Determine which applications you will have to complete.—You may find three schools accept the Common App and two schools have their own applications. My daughter is applying to eight schools this fall and will have to complete the Apply Texas App, Common App, and one school specific app. The fewer applications you have to deal with the better.

Draft an activity list.— Sometimes referred to as college resumes or brag sheets, these are lists of all the activities, service, honors, work, and experience you have had in high school. It is much easier to print, edit, and change this list if you create it in a Word document than if you try to input the information directly into your applications.

II. ** Bonus Tasks**

Bonus items are little extras, not necessary items. Complete these ONLY if you have the time, energy, and mental bandwidth to tackle them. Don’t stress if you never complete these as pre-work.

Look at a sample from each application type your schools offer.— Which format will be easiest to complete? Which format allows you to showcase your strengths best?

Try to format your activity list to mirror the format and information requested on your applications.— I work with a lot of student in Texas who are applying to Texas schools and using the Apply Texas application. I have them divide their activity list into the same four sections found on Apply Texas:

  1. Activities
  2. Service
  3. Honors / Awards
  4. Work, Internships, Summer Experiences

Take note (or make an actual list) of information required on each application.—Here are my general items to note:

  • Activity info (how many spaces, divided into different categories?)
  • Essay questions
  • Other supplemental info
  • Counselor recs?
  • Teacher recs?
  • Mid-year report?
  • Interview required or recommended?

III. Actual Application Work

When you are ready to start the actual applications, work on one application for one school. My suggestion is to start with a school that is 1. Affordable and 2. Likely Admit.

I know how tempting it can be to start with the favorite school at the top of your list, but there is something to be said for making sure all bases are covered. Not to mention, you may get better at crafting answers as you go, so getting started with another application means you will be a pro when it comes to the app for your top choice school.

Create a login.— Save your user name and password to a safe place, preferably one where you are keeping other college logins for things like the SAT or ACT.

Enter biographical information.— Mom or dad may need to help with some parts, but this information is pretty straightforward.

Add activity information.—Here is where your nicely edited activity list comes in handy. Copy and paste into the application. If you didn’t have certain details on your activity list, make sure to add them, so they will be there for any additional apps.

Write, edit, and polish application essays. — It is unfair for me to list this as a single list item because I teach an entire course on application essays. Just take your time and give this step the attention it needs.

Complete supplemental information.— Some schools will have institution specific material beyond what is normally required on the application. Texas A&M University asks a series of questions; Rice University requires extra essays.

Review your application. Review it again.— Don’t get in such a hurry to submit that you make mistakes. A college consultant colleague of mine offered her clients a $20 gift card if they could enter all the information correctly on the application before sending it to her for review. Her rationale was that she typically spends so much time listing necessary corrections and reviewing applications two or three times, that it would easily be worth $20 to get her students motivated to review on their own.

Pay and submit.— Some applications are free, but most will cost you $50 – $75 each.

**Pro Tip** Once you get started on your first application, you can feel the momentum and sense of accomplishment. DO NOT be tempted to start filling out bits and pieces of multiple applications. You won’t finish sooner and in many cases you will unnecessarily duplicate effort. For example, if you were to complete your first application on Apply Texas (or Common App or Coalition) you have the option to copy all of the information to your next application. So there is no need to enter biographical or activity information more than once.

IV. Additional Items

Your part of the college application requires the most work, but you can’t stop once you hit submit. There are a few more things you need to complete.

Send SAT / ACT scores.— You need to send scores directly from ACT or College Board to the schools that require them. (If you are applying to a test optional school, you can skip this step for that school.)

Request school-based items (transcripts, counselor and teacher letters.)— Every high school will have its own procedures for students to follow. Pay close attention and follow instructions. You may need to verify to make sure everything was sent, but allow a couple weeks, especially if you are asking for letters of recommendation.

Submit college transcripts (if any.)— A growing number of students will have completed college courses through dual credit programs. If you have completed any college courses through your high school’s dual credit program or on your own send transcripts.

Meet any major specific requirements.— You may find your choice of major requires additional work for admission.

  • Will you need a portfolio or audition for your arts or performance major?
  • Does the university require a specific essay for applicants in architecture or nursing?

Plan ahead schedule any appointments as soon as you can.

Schedule an interview if required (or even if recommended.) — Don’t wait until you feel ready to interview; get on their schedule now. I had a client make an appointment to interview on-campus at Rice University. She scheduled in late July and took the first available appointment — in early November.

V. Next Steps

You are almost done, but there are some important things left to do.

Verify your application is complete.— Some universities will have you create an online login to their system where you can verify receipt of test scores, letters of recommendation, transcripts, etc. Your application won’t be considered complete until all elements are received. Unfortunately, sometimes items are lost in the mail (or in cyber-space) and you want to catch any errors before you miss a deadline.

Submit grades from the first marking period and/or mid-year report.— Some schools want to check on your senior year progress. Are you still taking the classes you listed on your application? Are you making grades similar to those on your transcript?

Complete applications for honors programs and/or scholarships. — Some colleges use your admission application to determine honors college placement or scholarships, but other schools require separate applications.

Work on financial aid paperwork.— Start with the FAFSA which will open October 1. (I’ll cover that in more detail later.) You may need to complete other forms specific to a particular institution, so verify requirements with each school.

Whew! The list looks long, but if you work step by step, you can finish without losing your sanity.

If you are ready to hit the panic button or wondering how to start, I offer personalized application advising. I can look over applications and answer your questions in a 90-minute consultation ($225.) For more information or to schedule your appointment, see my consultation information. 

College Applications: Early is Good, But Good is Better

It’s August 2nd and if you have a rising senior in your house, you’ve probably received a few dozen emails reminding you that most college applications opened yesterday. And for a lot of students and parents, the stress of college admissions cranks up because it seems like everyone else is ahead of you in this process.

First, don’t panic. You are NOT missing out or messing up if your kid hasn’t submitted applications yet.

Second, it is important to remember that college applications are one of those situations where you truly get only one chance to make a good impression, so it is better to take your time and get it done right.

As we head into the school year, lots of families want to get applications done and out of the way. I’m a fan of finishing applications sooner rather than later, but I also know a well put together application is key. Let’s break down a few of the issues around applying early:

  • What does it mean to “apply early”
  • What type of advantage does applying early provide
  • How late is still early (You have weeks, if not months left!)
  • The value of quality over speed

Applying Early

A lot of unnecessary stress is generated because the term “early” is misunderstood or used to mean multiple things.

The first and most identifiable definition of early applies to specific admissions policies: Early Decision, Early Action, etc. There are many early options and you are likely to see them listed with abbreviations like ED, EA, and REA. You will know this is something that applies to you because somewhere on the college application, you have to check the box for the decision plan that indicates you want to be considered early.

Early Decision and Early Action plans have specific notification schedules. For example, if you apply Early Decision to Rice University, you must submit a completed application by November 1 and Rice agrees to provide a decision on your application by mid-December. However, if you merely submit your application to Rice in October without indicating you are applying Early Decision, you may not receive a decision until April 1.

Sounds great, right? There can be some drawbacks to applying under these plans. The most obvious comes with Early Decision (ED) where students are limited to applying ED to a single school and when they do so, they commit to attending if admitted. So if Rice admits me under Early Decision, I’m going to Rice and I need to withdraw all my regular applications for other colleges. This makes it harder for me to compare scholarship offers because I’m essentially committing to Rice. (More information about the pros and cons of these options here and here.)

The next type of early admission doesn’t refer to any specific admission program. It is simply the practice of submitting a completed application sooner rather than later. If you want to apply to the University of Oklahoma, the application deadline is February 1. OU does not offer any early admission options. However, OU does encourage students to apply by December 15 in order to be considered for scholarships. So if you submit your application to OU on October 15, you are ahead of the deadline and might consider yourself early.

Just to complicate things, some universities seem to have options that are somewhere in between.

University of Texas at Austin does not offer Early Decision (ED) or Early Action (EA) options, but applications submitted by November 1 are considered for “Priority Decision” and will receive decisions by February 1; applications sent by December 1 are considered for regular decision and will receive notification by March 1.

Texas A&M University does not have ED or EA programs for general admission, but students interested in applying to the College of Engineering will find an Early Action deadline of October 15. These engineering students will be notified by mid-December.

Take time to check what official options are available at the universities on your list and make sure you understand all the requirements and restrictions if you apply under an ED, EA, or REA plan.

Advantages of Applying Early

There are some advantages to applying early or you wouldn’t hear so many people talking about it.

Obviously if you can receive a definitive answer early, particularly from a hard-to-get-into school, it makes the admission process less stressful. But applying early might also give you additional advantages.

Colleges want to admit applicants who will enroll as students. Think of this like asking someone for a date. You want the person you decide to ask to say yes. Colleges want admitted students to say yes to the offer of admission. Students who apply Early Decision are committed “yes applicants”; colleges can count on them to enroll.

When you look at the admit rate for Early Decision versus Regular Decision, you will typically find schools admit a higher percentage of early applicants. Yes, there is a little bit of the “want you to want me” factor, but it is more complicated than that. Think about who would apply early. The students who can meet an October 15 or November 1 deadline are the ones who have it together: SAT / ACT taken, schools researched, essays written, letters of recommendation secured, etc. In other words, often the early applicants are the go-getters who are already at the top of their classes.

Beyond Early Decision plans, what most universities do (including UT and A&M) can be described as rolling notification. This means that students are notified as soon as the university is ready to make a decision. So the highly qualified student who submits an application on August 19, might receive a letter of acceptance in September. Similarly, the completely unqualified student who applied at the same time might receive an early letter of rejection because his grades and scores are so far beneath the university’s standards, that even additional consideration won’t change the decision. (Applying early cannot erase low grades, scores, class rank, etc.)

In some cases applying early makes a difference. As colleges approach admissions deadline they have fewer spaces left to offer applicants and it may become more competitive to secure acceptance. But don’t let that idea cause you to panic. Colleges have been making these decisions for years and are generally consistent in applying their standards. The students who are likely to notice any difference are those who are “on the bubble”: they could be admitted or rejected. Highly qualified applicants won’t be rejected because they applied in November instead of September and unqualified applicants won’t be admitted just because they applied the day the application opened.

The more selective schools can’t make rolling decisions because they don’t know how competitive the applicant pool is until everything has been submitted. If you are applying to some of these more challenging schools, don’t be alarmed when you see friends getting early letters of admission and you are waiting until March to hear results.

When Is An Application No Longer Early?

The obvious answer is that applications sent after the deadline are late. Applications that meet the deadline for an early program (ED, EA, etc.) are early.

But if you are trying to show interest in a school with rolling admission, there isn’t an exact answer. In those cases, applications that are sent right before the deadline can’t be considered early. Your midnight submission on November 30th isn’t early for a December 1 deadline. Early can become a relative term in these situations.

This is where I see families getting stressed out. In fact, I’ve spoken to a handful of clients in the last week assuring them that they aren’t late if applications aren’t sent on August 1. Here’s my general policy:

  • All applications need to be sent by Thanksgiving. Life gets a lot better when college applications are no longer hanging over your head.
  • If you want to apply ED, EA, etc., make sure you met the deadlines.
  • If you just want to be considered “early” send your application in August or September (maybe even early October), but remember good is better than early.

Quality Beats Speed

Here’s my nightmare every August. Students and parents have been whipped into a frenzy because the Texas A&M application now opens on July 1 and neighbors are talking. Everyone starts feeling the pressure because they worry they are behind everyone else. Social media exacerbates this as post of college acceptance start showing up (even in July!). Parents and/or students hit the panic button and I get a call for help.

(Here’s the real nightmare part.) Often I can’t consult with someone that day and end up scheduling a meeting a week or two out. Then I get a call or email the night before our scheduled meeting that says, “Thanks, but never mind. Pat finished the application and sent it last week.” In other words, the pressure to apply early got too great and the student or family rushed the process.

If you only get one opportunity to present your case for admission, take your time and get it right. Don’t let the desire to be done keep you from doing a thorough job. Early is good, but a quality application is better.

There are some situations in which a rushed job won’t matter: if you already meet the criteria for automatic admission and simply need to submit a completed application. But I work with a lot of clients who desire scholarships or are applying to schools or programs where every part of the application will be examined. Unless you are an obvious slam-dunk for admission, take your time and get it right.

In most cases an extra week or two is all that is needed to polish essays, review responses for errors, and pull together all the details.

Take Away

  1. Understand the early policies at all the schools on your list.
  2. Work (don’t just plan) to submit applications in advance of any deadlines. (Nothing more stressful than computer problems or the application server going down hours before the submission deadline.)
  3. Don’t panic. Any applications submitted in August and September are early. (Even October is early.)
  4. Remember quality always beats speed. And a quality application doesn’t take that much longer than a rushed one.

Best wishes to all seniors and their families. I know this is a stressful time because my own daughter is applying to college this fall. Now I get to experience all of these issues from the parent’s perspective.